Omnitrack – COVID-19 visitor reporting and tracking portal

The UK continues to take steps to re-open the economy following lockdown in the first half of the year. The government is encouraging companies to get back to the office and people back into shops, bars and restaurants, helped in part by the Business and Planning Act. However, government guidelines state that employees and visitors should not visit an office if they or a member of their household are showing symptoms of coronavirus.

As businesses are looking to return to as close to “normal” as possible, it is important to ensure you take all appropriate actions to mitigate the risk of a coronavirus outbreak in the office. This requires that a register be kept of all visitors to the office and that visitors confirm that they are following these guidelines.

The spread of COVID-19 can be mitigated by ensuring visitors to the office:

  • Have not been overseas in the past 14 days
  • Have not been exposed to a known case of COVID-19 in the past 14 days
  • Are not showing symptoms of COVID-19 including fever, respiratory symptoms (coughing, sore throat, shortness of breath), or loss of taste or smell
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VinciWorks achieves ISO 27001 certification

VinciWorks is proud to announce that it has been certified with the highest internationally recognised information security standard, ISO 27001:2013. This certification was achieved after a rigorous audit by an independent, internationally accredited certifying body.

What is ISO 27001?

ISO 27001 is one of the most widely recognised and internationally accepted information security standards. It defines how an organisation should manage and treat information more securely, and defines the security controls that should be implemented. Its best-practice approach addresses not only the technology but also the people and processes involved in keeping data secure.

What does being ISO 27001 certified mean?

By being ISO 27001 certified, VinciWorks has proven that it has a world-class information security and cyber security management system in place. It guarantees that all employees are properly trained, that IT infrastructure has been audited, that the offices are secure, risk assessments have been conducted and more.

What does this mean for VinciWorks’ clients?

Being ISO 27001 certified is independent evidence of VinciWorks’ commitment to data security. It ensures that:

  • Client data is rigorously protected
  • Cyber and infosec risks have been assessed and mitigated
  • Information security is embedded into decision making, processes, HR, employee training and IT
  • We have created a culture of security where all employees prioritise security by design

The ISO certificate is available upon request.

This certification is another milestone in our ongoing commitment to data security and information security. In addition to annual ISO 27001 audits, our applications are regularly penetration tested by independent cyber auditors and our sensitive client data is encrypted in transit and at rest.

VinciWorks will continue to move the bar forward on its information security best practices as well as its commitment to data privacy.

Coronavirus: Social distancing module added to health and safety course

Screenshot of social distancing training module

Under the latest government guidance, employers are being given more discretion as to whether their staff should be returning. At least a third of UK workers have returned to work in recent weeks as the government eases restrictions. If your organisation has employees working from the office, you have a duty of care to your staff. Managers must ensure a safe working environment where employees’ health is protected.

This means they have to ensure they have a safe place to work, safe work equipment, their health is protected while working, and assess risks to their health and safety and take action to mitigate those risks. This includes protecting staff from COVID-19.

The level of risk changes according to the type of work being undertaken and where it occurs. Working at home still presents the least risk, but managers may also want to provide the option for those who may want to return to the workplace to do so safely.

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Create relevant training in seconds – What is a course builder?

How do you deliver training that goes beyond simply ticking the compliance box? How do you make sure that training is engaging and relevant to each user? Compliance training experienced by most employees today is considered boring, old-fashioned and irrelevant. We are on a mission to change the status quo – that compliance is a tick-box exercise that is regarded with zero importance or relevance. We strive to ensure learners are not simply clicking through a course so they can swiftly move on with their day job. Staff should be able to immediately engage with compliance training and see how the content and scenarios relate to their role. 

Over the last two years, our courses team has developed sophisticated course builders for our compliance courses to deliver courses specifically tailored to each user. In most cases, a course can be customised at the click of a button.

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On-demand webinar: DAC6 reporting solution – Feature updates

Register for our DAC6 email updates

Wednesday, 29 July, 12pm UK time

In March, we hosted a live demo of our reporting solution where we covered the core features of our DAC6 reporting software. Since then, the system has evolved to help businesses solve all the challenges presented by the complex Directive. Even if you have seen a demo of the product in the past, now is the time to get up-to-date with the implementation process.

Here are just some of the updates we have made:

  • Enhanced workflow with country-by-country guidance
  • Ability to report in multiple jurisdictions
  • New graphical customisable dashboards

In this webinar, we covered the core features of our software, new features that have recently been added and give guidance on how businesses can use it to report transactions. This webinar is suitable for both those who have attended previous demos and those who are less familiar with our system.

Request a recording

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New diversity training focussing on BAME racism

Recent events have once again highlighted racism and grave injustices towards people of colour, accentuating the need for both continued and renewed introspection and action to fight against racism. Sadly, these issues still exist in our world.

“Racism is a global issue. Racism is a British issue. It is not one that is merely confined to the United States – it is everywhere, and it is systemic,” wrote Edward Enninful, the editor-in-chief of British Vogue, who is black. Systemic racism is trending, but we only have to listen to stories of black, Asian and ethnic minority (BAME) people to understand that systemic racism is far from a fad.

As businesses think hard about whether they are doing enough to educate their staff on diversity, we have seen an increase over the last few weeks in demand for diversity training. We have added a new course to our existing diversity and inclusion training suite. Complementing our current story-based diversity course, Diversity and Inclusion at Work: MyStory, our new course will shed light on instances of discrimination, racism and bias against BAME people all too frequently experienced by people in the workplace through hard-hitting stories.

Demo the course

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VinciWorks releases new conflicts of interest course

The online conflicts of interest course includes interactive scenarios to test users’ ability to identify a potential conflict of interest

We have now released a new conflicts of interest compliance course. Conflicts of Interest in the Workplace: Understand Your Influences provides learners with a 15-minute overview of conflicts of interest in the workplace. The interactive course explains what a conflict of interest is and covers different situations where an employee might encounter a conflict of interest.

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DAC6 training updated to reflect EU Commission’s reporting delay

Register for our DAC6 email updates

DAC6 is a European regulation aimed at tackling tax avoidance and tax evasion, strengthening tax transparency and improving information sharing between EU Member States. The Directive requires lawyers, accountants, tax advisers, bankers and other “intermediaries” to report certain aggressive cross-border arrangements. 

VinciWorks’ DAC6 training is recommended in order to understand the intricacies of these hallmarks and to determine which transactions must be reported.

Due to the Covid-19 pandemic, the European Commission has confirmed an optional deferral of the implementation of DAC6 by six months. Each member state will now decide whether they will avail themselves of the optional deferral. Most countries are set to defer reporting, with several, including the UK, Ireland and France already having announced their intentions to defer reporting. We will continue to update this blog as more countries decide on whether and how to implement the new timeline.

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Anti-money laundering training – choosing the right course

VinciWorks has released new anti-money laundering training that replaces our flagship advanced and fundamentals courses. The training is available in two versions, tailored to different risk profiles.

Anti-Money Laundering: Advanced

Anti-money laundering course dashboard
Anti-Money Laundering: Advanced begins with a course builder, allowing users to instantly build the most relevant course for them

This is a 90-minute course geared towards staff with higher exposure to money laundering risk. This includes staff involved in client onboarding or due diligence. The course provides a detailed explanation of how money laundering works and how to conduct CDD. It also details all relevant laws and features an exhaustive list of red flags.

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