Gifts & Hospitality Reporting Solution

Record all gifts, charitable donations and corporate hospitality in one central register

How do you track and record all gifts and hospitality?

Bribery can result in severe legal and reputational costs for your organisation. In some jurisdictions, such as the UK, failing to prevent an employee from bribing someone is in itself an offence. Demonstrating that adequate procedures were in place to prevent bribery could be crucial to a defence in ‘failure to prevent’ proceedings. A gifts register is a critical procedure and protection to any organisation.

Companies often have complex procedures regarding approvals, thresholds and recording of gifts and hospitality. Determining whether gifts comply with laws and policies across multiple jurisdictions can also prove complicated for administrators, especially for gifts sent overseas. Shortcomings in your reporting systems can be taken advantage of by those seeking to abuse their position. But they could also lead to oversights and honest mistakes too.

VinciWorks' gifts & hospitality solution

The gifts & hospitality process in Omnitrack leverages dynamic workflows to seek the level of information needed, turn approvals into a seamless process and automatically build the compliance register and audit trail. Any workflow and approvals process can be incorporated into Omnitrack, allowing you to manage bribery risk your way.

Core features

  • Central database to record, assess and monitor all gifts and hospitality in one central location
  • Best-practice workflow highlights red flags automatically
  • Customisable workflow allows you to add your questions, link to internal policies and set thresholds
  • Entries are sent automatically to the admin, who is guided through the approval process
  • Ensure staff remember to upload receipts to create a full audit trail with automatic reminder emails
  • Dynamic workflow adapts to the scenario and jurisdiction involved to comply with global bribery requirements

Manage your reporting process with four simple steps

Record

Send your staff and third parties the centralised form where relevant.

Analyse

Get a full view of all collected data via the dashboard.

Manage

Flag any questionnaire responses that require further action and decide on next steps.

Review

Keep track of all timelines and whether the necessary steps were taken.




Contact us to learn more or book a demo