Navigating the Ethics, Risks and Opportunities

Today, we are meeting the challenges of the AI revolution head-on with the launch of our new AI Compliance eLearning collection

Amid the wave of AI transformation, businesses grapple with understanding both the potential advantages and risks it presents. A recent poll by VinciWorks revealed that 63% of respondents do not currently have internal AI policies implemented within their organisations. With the International Monetary Fund (IMF) forecasting AI’s impact on nearly 40% of global jobs—either replacing or complementing them—there is a pressing need for companies to adapt proactively to the evolving AI landscape.

Designed to empower professionals across industries with essential insights into AI, the latest collection is a key addition to the Information Security and Data Protection suite, comprising seven comprehensive courses. As AI continues to reshape the way we work, this collection offers a thorough overview, beginning with foundational principles and clarifying the core aspects of AI. The courses delve into best practices for workplace AI usage, ethical challenges, and associated risks. The new courses include:

Understanding AI – Opportunities and Risks

This course addresses the surge in AI’s disruptive impact on the business world, providing insights into opportunities and clarifying misconceptions. It explores optimal uses of AI tools for office productivity and examines the legal and moral challenges and the risks associated with AI on a global scale.

AI and Data Privacy

This course focuses on businesses’ challenges in reconciling technological innovation with preserving personal privacy rights. It objectively explores fundamental concepts related to data privacy laws and AI technologies, offering insights into effectively managing associated complexities.

AI and Intellectual Property

This course covers fundamental AI concepts and legal considerations for intellectual property rights, challenging users to navigate grey areas in IP ownership. It addresses legal and ethical dilemmas surrounding AI-generated works and guides organisations to mitigate intellectual property compliance risks.

AI and Discrimination

This course tackles the rising dependence on AI models for crucial decisions affecting various aspects of life. It examines the potential consequences of poorly designed AI models, uncovering inherent biases that may result in unfair treatment. It focuses on recognising biases and discusses strategies for rectification, ensuring accuracy and fairness.

AI and Conducting an Effective Risk Assessment

This course addresses the rapid disruption caused by AI and emerging technologies, emphasising the critical need for companies to adapt swiftly. It focuses on AI-related risks, guiding users in crafting thorough risk assessments and exploring ways to leverage AI tools for enhanced risk-control strategies.

AI and Cybersecurity

This course guides users through the changing landscape of AI and cybersecurity, providing a vision for what to expect as attacks get more complex and how to stay a step ahead. This video-based course provides insights from subject matter expert Richard Merrygold, Director and Infosec Lead Consultant at iStorm, on understanding and navigating this environment. 

Plagiarism in the Age of AI

In academia, plagiarism concerns grow with AI usage. This course delves into higher education foundations, stressing the severe consequences of plagiarism. It explores how AI exacerbates this issue, navigating potential risks students face when resorting to copied content.

The new AI eLearning collection is available in various learning formats, including case studies, videos, and full and short courses, targeting a global audience. The VinciWorks in-browser editing tool enables HR and learning and development teams to tailor courses in real-time, with visible edits and easy sharing capabilities via a unique link.

Nick Henderson-Mayo, Director of Learning and Content at VinciWorks, commented, “Embracing the transformative power of AI in the workplace demands not only awareness but proactive education. Our AI Compliance eLearning Collection is not just about understanding the intricacies of artificial intelligence; it’s a navigational guide through the ethical considerations, potential risks, and untapped opportunities. In a landscape where adaptability is paramount, this new collection of AI compliance training courses empowers professionals to harness the full potential of AI responsibly.”

To support compliance professionals’ comprehension of AI, VinciWorks is offering a complimentary AI and Compliance guide. For more information on VinciWorks’ AI training collection, click here

Added in-browser editor to 100 courses

Tailoring courses has just become a whole lot easier. If you’ve ever wanted to customise your organisation’s online training, there’s a good chance you’ve experienced long forms to complete, having to scour long documents and mark up changes, or cumbersome editing tools that require hours of training. Our team has worked tirelessly to build an in-browser editing tool that allows you to make changes to your courses in real-time.

For the first time, you can now tailor your e-learning directly within the course. Edits are clearly visible as you make them and results can easily be shared with your colleagues via a unique link. Learn more here.

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The Market Abuse Regulation (MAR) is aimed at prohibiting insider dealing and unlawful disclosure of inside information, and market manipulation. Train your employees to protect them and your organisation from costly mistakes which could result in fines or even imprisonment. This eLearning course on MAR is set in an immersive format enabling learners to explore real-life case studies and evaluate the conduct presented to reduce the risks of breaching FCA regulations.

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1) Risk Assessment Version 3

We are delighted to announce the general release of our new and improved Risk Assessment Version 3 tool to the Astute Platform.

This feature is designed to allow customers to develop risk assessments which enable users to manage low-level issues and escalate high-level concerns directly to administrators for further investigation.

Available to all subscription-based customers, there are two guides available with further information on building risk assessments and management of concerns:

Risk Assessment Building Assessment

Risk Assessment Review and Manage

2) Additional Filters on Compliance Reports

New filters have been added to compliance reports, which will now default to exclude expired, archived and future events. Filters have been added to the report to include these events, along with filters by ‘job title’ and ‘additional field (s)’:

3) KPI Reporting

A new report in reporting and analytics is now live: KPI reporting. The KPI report is designed to give a simple, high-level overview of critical training and risk assessment data:

4) Additional Filters on Enrolment Activities

Additional filters have been added to enrolment activities, making it easier to search and filter activities when assigning to enrolment events:

5) Auto Enrol All Users in Enrolment Event Rules

Auto-enrolment has been updated such that all active users will be automatically enrolled on an event immediately upon selecting this option:

6) Archiving Enrolment Events – Workflow Update

The workflow associated with archiving enrolment events has been updated. Upon achieving an enrolment event, no further enrolments and / or re-enrolment will occur (whether manual or rules-based). Current incomplete enrolments will remain in place with learners until such time as these are completed, or the learner is removed from the enrolment event:

7) Additional Recipients to Trigger Emails

Additional recipients can now be added as a cc to trigger email notifications:

Whilst university and higher education provide a uniquely enriching and formative experience for most students, it can also bring with it a wide range of challenges, from mental health issues to personal safety and well-being. These can be complicated by the fact that the vast majority of students may have not experienced living independently for the first time, away from their families and their support networks.

All universities and centres of higher education have a responsibility to safeguard their students so that they can take full advantage of the learning experience and development that universities offer in a safe and secure environment. Alongside the support services and structures that universities put in place, clear guidance needs to be offered, so that members of staff and contractors understand the key challenges that students may face, how to recognise warning signs, when and how to act, and the limits of their responsibilities. Failing to offer clear guidance on key considerations such as responsibility, disclosure and indeed appropriate behaviour, can lead staff to fail to act.

In addition, students themselves need similar guidance on these challenges, how to support their fellow students, how to recognise the signals of distress, and a clear understanding of what is appropriate behaviour in much the same way that an organisation would set out its policies on the expectations of the behaviour of its staff.

Our new video-led Safer Universities course explores the challenges that students face, dispels myths and gives clear guidance on the responsibilities of individuals, staff and students, to ensure they can act accordingly and responsibly.

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Tailoring courses has just become a whole lot easier. If you’ve ever wanted to customise your organisation’s online training, there’s a good chance you’ve experienced long forms to complete, having to scour long documents and mark up changes, or cumbersome editing tools that require hours of training. Our team has worked tirelessly to build an in-browser editing tool that allows you to make changes to your courses in real-time.

For the first time, you can now tailor your e-learning directly within the course. Edits are clearly visible as you make them and results can easily be shared with your colleagues via a unique link.

This revolutionary feature is now available in beta as part of the new ESG and Sustainability collection of courses. Over the next few months, it will be added to more courses across the library and eventually become the simplest way to edit any VinciWorks course.

You can start using it today when you license any of these new courses.

Try it now

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We are excited to announce that Omnitrack, our compliance-focused data collection tool, is now integrated with Zapier, the premier platform that seamlessly connects over 5,000+ web applications. This integration is poised to enhance your regulatory compliance processes by facilitating effortless data collection and automated workflows, all without the need for IT expertise.

How can the Omnitrack-Zapier integration help your business?

1. Remove the need for IT involvement

With Omnitrack and Zapier, you can set up integrations between your apps without the need for IT involvement. You can connect Omnitrack to your other applications with just a few clicks, streamlining your workflows and saving time.

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Course updates May 2023

  • Updated Information Security: Background and Best Practice – moved it from Lectora into Ubercourse – revised design – updated dated scenarios – removed really bad links and dated statistics
  • Updated FCPA: Know your deal (115) – Updated a scenario which used Russia as an example. Now the course references a ‘foreign official’ to be less contentious
  • Updates to 245001: Made a Sweden version
  • Updated Email@Risk – moved it from old ubercourse into new ubercourse V5 – updated the top 10 scams to newer stuff and deleted COVID bits. (added spanish translations)
  • 105 – improve Spanish translations at MOOO’s request as per ZD#21339
  • Retirements
    • Diversity
    • AML

Updated 1 June 2023

The Solicitors Regulation Authority (SRA) has announced that its mandatory diversity survey will be due in the summer of 2023. The SRA will open the survey on 26 June when they will email firms with a link for reporting.

The SRA has given a reporting period of four weeks – the deadline is 23 July 2023. Firms should have received an email on 18 May with information on reporting.

Which size firms are required to report diversity data?

All firms, of any size, even sole practitioners will have to collect and report the data to the SRA. However, in-house lawyers will not need to report.

How do firms collect the SRA’s diversity data?

In order to make this mandatory report to the SRA, firms will need to collect diversity data, based on a questionnaire, from all staff. The firms will then have to collate the data and organise it by specific job roles before submitting it to the SRA.

You can use the SRA’s Word version of the questionnaire or VinciWork’s SRA diversity survey data collection tool.

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Omnitrack’s end-to-end AML client onboarding solution has launched a strategic partnership with Thirdfort, a leading know-your-customer and anti-money laundering platform.

Thirdfort utilises real-time access to government registers around the world and best-in-class Ultimate Beneficial Owner (UBO) discovery. Over 950 businesses already rely on Thirdfort to carry out their AML checks.

The partnership between VinciWorks and Thirdfort will help to ensure that firm-wide client onboarding processes stay centralised within one system (Omnitrack), without the need for multiple applications to complete the onboarding process.

“Partnering with Thirdfort creates an end-to-end client onboarding experience, with ID verification seamlessly integrated with Omnitrack’s AML workflows. This is a leading solution for UK and international law firms that is more comprehensive and elegant than anything else on the market. We look forward to continuing work with the Thirdfort team as our products grow together.”

Josh Goodhardt, CEO at VinciWorks

About Omnitrack’s AML onboarding solution

Ongoing Monitoring for AML

VinciWorks’ AML client onboarding solution facilitates a seamless onboarding experience for organisations of all sizes. Our solution provides regulatory confidence through up-to-date guidance and best practice. Use our centralised platform to conduct risk assessments, client due diligence (CDD) and ongoing monitoring on your clients.

To learn more about how we can help you with your client onboarding compliance, complete the short form below and someone will get in touch.