Over the next few months, VinciWorks will finalise its Learning Management System development schedule for 2020. We aren’t yet able to share the full details of the new LMS developments but suffice to say, we are excited. What we can share is:
You should expect new and innovative features from the LMS in 2020.
Our LMS development process
We are taking this time to meet with clients and users to deeply understand the challenges and opportunities that L&D and Compliance Officers face when delivering online training.
Over the course of 2019, VinciWorks doubled the size of its technology team and hired a Chief Technology Officer with 25 years of experience. Under the CTO’s direction, we will support and develop the LMS and other learning and compliance technologies for years to come.
The SRA Handbook is being replaced by the SRA Standards and Regulations, which will be in force from November 2019.
To help firms prepare for the new regulations, VinciWorks has released a suite of SRA Standards and Regulations courses. The courses dynamically create a personalised learning experience based on an individual’s role in a law firm. This ensures everyone taking the course will learn what they need to know, and not waste time reviewing areas irrelevant to their practice.
The new focus of the SRA Standards and Regulations is on each legal professional being able to justify their actions in all work that they carry out. For many legal professionals, including partners, managers, solicitors and support staff, this will require a significant change in approach. Legal professionals often only consider their professional obligations when a conflict of interest arises. However, the new SRA Standards and Regulations emphasise that legal professionals must be able to demonstrate compliance at all times.
The courses will help legal professionals, including support staff, to develop an understanding of the relevant SRA regulations which apply to their specific role in the law firm. The training ensures that all employees of an SRA regulated law firm who have a legal obligation to follow the SRA Standards and Regulations have sufficient knowledge to stay compliant.
VinciWorks will soon be releasing a new whistleblowing course. Whistleblowing: Understanding Your Rights provides a comprehensive overview of whistleblower rights within the UK. The aim of the course is to improve the culture in every organisation so that employees feel comfortable whistleblowing where necessary.
Everyone has the right to work free of unlawful discrimination or harassment. But this does not always happen. Sexual harassment is one of the most pervasive forms of unlawful discrimination and it can impact every business and every person. Many laws have been passed to try and stamp out sexual harassment, and over the last few decades, courts have been taking ever harsher measures against companies that fail to prevent harassment in their workplaces.
VinciWorks has released four online video courses that are relevant for all staff, with an additional hour of training for all managers and supervisors.
Harassment video training 1: Definitions
This course takes users through the common phrases and legal definitions of sexual harassment. It describes the two major forms of sexual harassment, the legal background, important cases, hypothetical scenarios, quizzes and learning assessments. By the end of this course, users will understand the important definitions of sexual harassment.
Many businesses, such as law firms and accountancy firms, need to collect and analyse data from employees for regulatory and compliance purposes. While many firms carry this out annually, some may do it more often. VinciWorks spoke to several firms to learn how they collect, analyse and track responses from the annual declarations questionnaire, often referred to as annual compliance questionnaire, to uncover the key challenges in the process. What we learnt helped us develop our annual declaration reporting portal.
What do the annual declarations questionnaires include?
There are no regulations guiding the specifics of what information an annual declaration questionnaire should collect. The declaration might include information on the following:
Conflicts of interest
Staff should declare whether they have had any business dealings for the firm whereby their own interests are served. If there is a conflict of interest, this must be declared in the questionnaire.
Compliance with the General Data Protection Regulation (GDPR) is an ongoing process. Organisations should regularly review and update their policies and data collection processes, as well as take training. The best way to refresh staff’s knowledge is to enrol them in a new course around once a year, rather than simply ask them to take the same course they took a year ago. With GDPR now having been in force for over a year, VinciWorks will be adding a new course to the GDPR training suite that includes both refresher training and role-specific advanced modules.
How does the course work?
The recommended use of GDPR: A Practical Overview is to put all staff through the basic six modules, and to add advanced modules for specialised staff in certain departments. Personalisation questions at the beginning of the training means staff in roles that require advanced training, such as HR, IT and marketing, can choose to take job-specific modules. The basic modules cover the basics of data, keeping data safe, working from home, data subject rights and data breaches, with review questions included within each module.
Data Privacy: Fundamentals provides all staff with a comprehensive overview of data privacy rules, policy, and legislation in the United States. The course combines short bursts of learning with practical scenarios and real-life case studies to ensure all staff know how to safely and securely work with data. Interactive scenarios test and score data privacy knowledge as you progress through the training.
A unique, experiential approach to data privacy, the Fundamentals course focuses on the practical knowledge and straightforward behaviors all staff need to know to keep data safe and secure. The course can be purchased either as a stand-alone course or as part of our data privacy training suite.
“The Health and Safety at Work etc Act 1974 requires all businesses in the UK to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of employees.”
Despite the legal requirement, health and safety training has a bad reputation. Most people working in an office don’t want to do it, and won’t think about it much again. VinciWorks is currently developing a new OHS course designed to make training more engaging and relevant to the user’s workplace.
Health and Safety for Office Workers
VinciWorks’ Health and Safety for Office Workers course delivers short, interactive health and safety training units which are customised to the specific office they work in by default. Gone are the endless slides that bear little to no relevance to a person’s working environment. Health and Safety for Office Workers provides all the health and safety information in one place.
Everyone has the right to be safe and respected at work. But this does not always happen. Following the release of our story-based harassment course, VinciWorks has released a new diversity course, Diversity and Inclusion at Work: MyStory. This training sheds light on stories of discrimination all too frequently experienced by people in the workplace.
MyStory raises awareness of the prevalence and impact of discrimination. It is designed to bring to life the real impact of equality and diversity through storytelling. The user is presented with a series of short, hard-hitting personal accounts of diversity-related discrimination at work.
The Economic and Financial Affairs Council of the European Union (ECONFIN) adopted the 6th Directive on Administrative Cooperation (“DAC6”) requiring tax intermediaries to report certain cross border arrangements.
The new EU rules which aim to clamp down on aggressive tax planning are set to impose a huge compliance burden on taxpayers and their advisers, potentially even in circumstances where there is no tax benefit at all.
VinciWorks’ DAC6 course, DAC6: Fundamentals, will help all entities who may be considered tax intermediaries develop an understanding of DAC6. The course follows a flow-chart navigation and includes example scenarios to help users understand DAC6. VinciWorks also offers a DAC6 reporting tool to help intermediaries easily keep track of and report cross-border transactions.