The General Data Protection Regulation (GDPR) is now in force. It presents the most significant change to EU data protection in 20 years, meaning organisations have had to update their policies to ensure they are compliant. Further, all staff who are involved in the processing and storing of data must be familiar with their organisation’s data protection policy. We have therefore provided a data protection policy template to help your staff understand and follow your organisation’s data protection procedures.
Download GDPR policy template
Learn more: The GDPR resource page
GDPR policies and procedures
The General Data Protection Regulation (GDPR) is an EU regulation on data protection and privacy in the European Union (EU) and the European Economic Area (EEA). The GDPR is an important component of EU privacy law and of human rights law. Its reach also extends to the transfer of personal data outside the EU and EEA areas. The GDPR’s primary aim is to widen individuals’ control and rights over their personal data and to simplify the regulatory environment for international business.
The General Data Protection Regulation (GDPR) was a major shakeup in data protection laws. GDPR’s reach is global. Any company that offers goods or services to anyone in the EU or UK may be required to comply.
The GDPR was adopted on 14 April 2016 and became enforceable beginning 25 May 2018. As the GDPR is a regulation, not a directive, it is directly binding and applicable, and leaves room for certain aspects of the regulation to be amended by individual member states.
Many other countries around the world used the EU’s GDPR as a model to make similar regulations. These countries include Turkey, Mauritius, Chile, Japan, Brazil, South Korea, South Africa, Argentina and Kenya.
In the post-Brexit UK, GDPR is known as UK GDPR. UK-based organisations processing data of EU residents must comply with EU GDPR, just as EU organisations processing the data of British residents must comply with UK GDPR.
UK GDPR and EU GDPR are essentially the same; except UK GDPR refers to British institutions such as the Information Commissioners Office, as opposed to EU institutions.
The California Consumer Privacy Act (CCPA), adopted on 28 June 2018, has many similarities with the GDPR.
What should a data protection policy include?
Who is responsible for the data protection policy?
Staff should know who to approach if they have any questions regarding the data protection policy or anything related to the processing of personal data. Under GDPR, certain organisations are required to appoint a Data Protection Officer (DPO). It will be their role to advise the company on the rules needed to ensure compliance with data protection laws.