Category Archives: Policy templates

VinciWorks regularly publishes free policy templates that can be edited to be relevant to your organisation’s staff, industry and internal procedures.

Download a gifts and corporate hospitality policy template

A big pile of gifts

Does your organisation have an up-to-date gifts and corporate hospitality policy in place? Are you able to easily register any gifts you receive or give? Having an up-to-date gifts and corporate hospitality policy in place will help you comply with your responsibilities under the Bribery Act and other anti-corruption legislation.

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What should be included in a gifts and corporate hospitality policy?

The purpose of such a policy is to ensure that your organisation and its employees comply with the anti-bribery and corruption policy, bribery laws and best practice in combating corruption in all of the countries and business areas in which you operate. The policy should complement your organisation’s bribery and corruption policy. Here is some guidance on what the policy should include.

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Corporate social responsibility policy template

Symbol of corporate social responsibilityWhat is your organisation doing to embrace social responsibility? Social responsibility initiatives are not only good for the community, they build brand equity and reputation, and enhance client satisfaction. VinciWorks has created a free corporate social responsibility (CSR) policy template that can be used to clearly communicate CSR initiatives to clients and align employee behaviour.

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What should be included in a CSR policy?

Here is some guidance on what to include in your corporate social responsibility policy:

Introduction

Begin the policy by acknowledging that the way your business is run affects society. While organisations have a responsibility towards their staff, clients and contractors, they must also consider the wider community in which they operate. The introduction should also state your organisation’s commitments to CSR.

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Download a free sanctions policy template

VinciWorks has recently created a free sanctions policy template that can be edited to suit your organisation, industry and staff.

On 21st November, the Trump Administration increased its sanctions on North Korean leader Kim Jong Un. The ban will affect trading regulations with North Korea or connected entities and it is important for business to keep track of sanctions and ensure their sanctions policy is up to date.

VinciWorks has recently created a free sanctions policy template that can easily be edited to suit your organisation, industry and staff, as well as remain relevant with all the current sanctions in place.

You can download the sanctions policy template for free by clicking on the button below.

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Free sexual harassment policy template

Sexual harassment complaint form

VinciWorks provides a free sexual harassment policy template to help organisations raise awareness of sexual harassment in the workplace and eradicate it for good.

The month of October saw an alarming number of high-profile allegations of sexual harassment. This included the downfall of Hollywood film producer Harvey Weinstein, Netflix cutting ties with Kevin Spacey and a scandal at Westminster. The subsequent #MeToo campaign and a shocking BBC survey highlighted further that the issue of sexual harassment is not limited to the heights of Hollywood and politics. Of the woman who said they had been sexually harassed, only 63% said they kept it to themselves, with 79% of male victims saying they didn’t report it.

Implementing a sexual harassment policy in your workplace is more than just ticking a box. Having such a policy in place will better equip staff and managers to spot signs of harassment at work and understand how to promote an inclusive and safe working environment for all staff.

You can download the sexual harassment policy template by clicking on the button below. The template can easily be edited to suit your organisation and industry.

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Fourth Directive ready anti-money laundering and counter-terrorism financing policy template

Anti-money laundering banner

In light of the new Money Laundering Regulations having come into full effect in June, VinciWorks has made available a free anti-money laundering and counter-terrorist financing policy template. The policy can easily be edited to suite your law firm or organisation, your industry and staff.

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Here are some guidelines for what should be included in an anti-money laundering policy:

    • Introduction and an explanation of what money laundering and terrorist financing is
    • How does money get laundered?
    • Guidelines on differentiating between money laundering and terror financing

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Free GDPR ready data protection privacy policy template

Privacy Policy written on a wall

A privacy policy must set out the different areas where user privacy is concerned and outline the obligations and requirements of the users, the website and website owners. Furthermore, the way your organisation processes, stores and protects user data and information should also be detailed in a privacy policy. The policy should be made available on your organisation’s website.

What needs to be included in a privacy policy?

Here are the main points that should be addressed in a privacy policy:

Use of the cookies

Your policy should first define what cookies are and then explain what the organisation used the cookies for. It should stress that they are used to enhance the user experience and any tracking software used should also be stated.
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Free anti-bribery and corruption policy template

Man in handcuffs holding money

The past 18 months has seen high profile scandals and huge fines in anti-bribery cases. This includes luxury car manufacturer Rolls-Royce’s £671m settlement in January 2017 after being found guilty of paying bribes including millions of pounds in cash and luxury cars to secure orders.

Companies should have strict policies in place to ensure all employees understand the steps they need to take to ensure their company cannot be found liable of bribery or corruption. The policy should apply strictly to all employees, partners, agents, consultants, contractors and any other people or bodies associated with the organisation. VinciWorks has therefore created an anti-bribery and corruption policy that can easily be edited to suite your organisation’s staff and industry.
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Download a free tax evasion policy guide template

Tax Evasion

Are your staff sufficiently prepared for the Criminal Finances Act? Ensuring everyone is familiar with your organisations’ procedures to prevent facilitation of tax evasion will go a long way to protect your company from prosecution. We have therefore created a tax evasion code of conduct policy template based on the Criminal Finances Act that can easily be edited and made available to all staff, clients and stakeholders.
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Free equality and diversity policy template

Diverse crowd

Diversity in the workplace is important not just from a compliance and legal perspective. Results published in a McKinsey research paper show that companies with more diverse workforces perform better financially. Further, in July 20-17 the £1,200 employment tribunal fee was scrapped by the Supreme Court last month. The result is that those who feel mistreated can take their current or former employer to court without having to overcome a financial hurdle.

Full transparency of a company policy will help diminish the risk of discrimination in the workplace, as well as promote a diverse culture in the workplace. VinciWorks has therefore created an equality and diversity policy template that can easily be edited to suit your organisation and industry.

What should the equality and diversity policy include?

Introduction

The introduction should explain the purpose of the policy and what it consists of. It should also explain the importance of everyone contributing to compliance with the requirements of the policy by embedding such values in the workplace and by challenging inappropriate behaviour and processes.
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Download your modern slavery whistleblowing policy template

Hands showing freedom from modern slavery

Ensuring an organization promotes an anti-slavery culture is now more vital than ever. Organisations must therefore ensure their staff feel comfortable bringing up any concerns they have regarding slavery. All staff should be familiar with the organisation’s modern slavery statement and be able to identify a red flag worth raising with their employer. VinciWorks has therefore created a modern slavery whistleblowing policy template that can easily be updated to suit your organisation and staff.

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