Category Archives: Policy templates

Free sexual harassment policy template

Sexual harassment complaint form

VinciWorks provides a free sexual harassment policy template to help organisations raise awareness of sexual harassment in the workplace and eradicate it for good.

The month of October saw an alarming number of high-profile allegations of sexual harassment. This included the downfall of Hollywood film producer Harvey Weinstein, Netflix cutting ties with Kevin Spacey and a scandal at Westminster. The subsequent #MeToo campaign and a shocking BBC survey highlighted further that the issue of sexual harassment is not limited to the heights of Hollywood and politics. Of the woman who said they had been sexually harassed, only 63% said they kept it to themselves, with 79% of male victims saying they didn’t report it.

Implementing a sexual harassment policy in your workplace is more than just ticking a box. Having such a policy in place will better equip staff and managers to spot signs of harassment at work and understand how to promote an inclusive and safe working environment for all staff.

You can download the sexual harassment policy template by clicking on the button below. The template can easily be edited to suit your organisation and industry.

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Fourth Directive ready anti-money laundering and counter-terrorism financing policy template

Anti-money laundering banner

In light of the new Money Laundering Regulations having come into full effect in June, VinciWorks has made available a free anti-money laundering and counter-terrorist financing policy template. The policy can easily be edited to suite your law firm or organisation, your industry and staff.

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Here are some guidelines for what should be included in an anti-money laundering policy:

    • Introduction and an explanation of what money laundering and terrorist financing is
    • How does money get laundered?
    • Guidelines on differentiating between money laundering and terror financing

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Free data protection privacy policy template

Privacy Policy written on a wall

A privacy policy must set out the different areas where user privacy is concerned and outline the obligations and requirements of the users, the website and website owners. Furthermore, the way your organisation processes, stores and protects user data and information should also be detailed in a privacy policy. The policy should be made available on your organisation’s website.

What needs to be included in a privacy policy?

Here are the main points that should be addressed in a privacy policy:

Use of the cookies

Your policy should first define what cookies are and then explain what the organisation used the cookies for. It should stress that they are used to enhance the user experience and any tracking software used should also be stated.
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Free anti-bribery and corruption policy template

Man in handcuffs holding money

The past 18 months has seen high profile scandals and huge fines in anti-bribery cases. This includes luxury car manufacturer Rolls-Royce’s £671m settlement in January 2017 after being found guilty of paying bribes including millions of pounds in cash and luxury cars to secure orders.

Companies should have strict policies in place to ensure all employees understand the steps they need to take to ensure their company cannot be found liable of bribery or corruption. The policy should apply strictly to all employees, partners, agents, consultants, contractors and any other people or bodies associated with the organisation. VinciWorks has therefore created an anti-bribery and corruption policy that can easily be edited to suite your organisation’s staff and industry.
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Download a free tax evasion policy guide template

Tax Evasion

Are your staff sufficiently prepared for the Criminal Finances Act? Ensuring everyone is familiar with your organisations’ procedures to prevent facilitation of tax evasion will go a long way to protect your company from prosecution. We have therefore created a tax evasion code of conduct policy template based on the Criminal Finances Act that can easily be edited and made available to all staff, clients and stakeholders.
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Free equality and diversity policy template

Diverse crowd

Diversity in the workplace is important not just from a compliance and legal perspective. Results published in a McKinsey research paper show that companies with more diverse workforces perform better financially. Further, in July 20-17 the £1,200 employment tribunal fee was scrapped by the Supreme Court last month. The result is that those who feel mistreated can take their current or former employer to court without having to overcome a financial hurdle.

Full transparency of a company policy will help diminish the risk of discrimination in the workplace, as well as promote a diverse culture in the workplace. VinciWorks has therefore created an equality and diversity policy template that can easily be edited to suit your organisation and industry.

What should the equality and diversity policy include?

Introduction

The introduction should explain the purpose of the policy and what it consists of. It should also explain the importance of everyone contributing to compliance with the requirements of the policy by embedding such values in the workplace and by challenging inappropriate behaviour and processes.
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Download your modern slavery whistleblowing policy template

Hands showing freedom from modern slavery

Ensuring an organization promotes an anti-slavery culture is now more vital than ever. Organisations must therefore ensure their staff feel comfortable bringing up any concerns they have regarding slavery. All staff should be familiar with the organisation’s modern slavery statement and be able to identify a red flag worth raising with their employer. VinciWorks has therefore created a modern slavery whistleblowing policy template that can easily be updated to suit your organisation and staff.

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GDPR ready data protection policy template

Data protection

The General Data Protection Regulation (GDPR) is set to come into full force in May 2018. It will present the most significant change to EU data protection in 20 years, meaning organisations must update their policies to ensure they are compliant. Further, all staff who are involved with the processing and storing of data must be familiar with their organisation’s data protection policy. We have therefore provided a data protection policy template to help your staff understand and follow your organisation’s data protection procedures.

The data protection policy should include:

Who is responsible for the data protection policy?

Staff should know who to approach if they have any questions regarding the data protection policy or anything related to the processing of personal data. Under GDPR, certain organisations are required to appoint a Data Protection Officer (DPO). It will be their role to advise the company on the rules needed to ensure compliance with data protection laws.
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Free Sample Template for Modern Slavery Act Statement

A Young Girl Sews Fabric for a Clothes Retailer

Does your organisation know exactly what is happening in its supply chain?

Produce a Slavery and Human Tracking Statement with Our Template

Under the 2015 UK Modern Slavery Act, all businesses with over £36m in annual turnover conducting business in the UK are required to publish a slavery and human trafficking statement. The statement should detail the steps that your organisation is undertaking to ensure that your global supply chain is slavery free. Continue reading