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How does your organisation collect and process any cyber security or data breaches or concerns as they come up? How does your organisation plan on keeping track of subject access requests or your data protection impact assessment as you prepare for General Data Protection Regulation (GDPR) day and beyond?

Under GDPR, new rights, such as the “right of data portability”, means data subjects can request for their data to be transferred directly to another system for free, as opposed to having to pay for this under the UK Data Protection Act 1998. Further, under GDPR, it will also have to be provided in a way that makes it easy for a computer to read (e.g. via a spreadsheet). Another new right, The right to erasure, allows individuals to request the deletion or removal of their personal data, including information published or processed online.

How can GDPR registers help?

Globally, organisations are bound by complex and ever-changing legal and compliance obligations. Without a structured and secure data collection system, organisations waste time and resources ensuring compliance and uncovering business intelligence. Omnitrack is VinciWorks’ solution to collecting, storing and managing data. It allows managers to be instantly notified of any data breaches or concerns, subject access requests, policy or procedure updates, and any compliance concerns or questions surrounding GDPR.

What are the GDPR registers?

Essentially, each organisation can create and customise their own GDPR registers. The most common GDPR registers used are:

  • Data audit
  • Data Protection Impact Assessment (DPIA)
  • Subject Access Request (SAR)
  • Supplier Due Diligence Risk Assessment
  • Data Breaches Management

How do the GDPR registers work?

Once rolled out, Omnitrack will allow your entire organisation to report on GDPR through a public form. The register works through our three-step process:

Public form

Administrators can easily create a form, as well as customise and add any field. The form is then made public to all employees. Admins can easily add or remove form fields to include location, value and date.


Form submissions are then passed to the inbox where the system administrators can review the forms.


The administrator or manager can now decide what gets added to the register, determine the next course of action and prioritise any risks that they may identify.

GDPR registers – an Omnitrack product

VinciWorks’ GDPR register is part of our data processing and management tool, Omnitrack.

Product features

  • Build forms
  • Collect data
  • Manage approvals and flag submissions
  • Analyse data
  • Report instantly
  • Review changes with a full audit trail
  • Customisable for anyone
  • Track anything
  • Secure your data

Get a free quote

You can get a quote for VinciWorks’ GDPR registers by clicking the button below.

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