Learning Management Systems explained

An example of VinciWorks' LMS 6.0 dashboard

An example of VinciWorks’ LMS 6.0 dashboard

What is a learning management system (LMS)? Who needs an LMS? How do they help with learning? While many have heard the term, for others it may be difficult to understand exactly what an LMS is and how it could be helpful to your organisation. Here is everything you need to know.

What is a Learning Management System?

The best way to describe a learning management system is to break down the title.

Learning – organisations manage ranges of staff, from a small team of ten to a multitude of departments, amounting to thousands of employees. Those employees are assigned to train on a number of topics, ranging from compliance training such as anti-money laundering, to webinars, workshops and seminars.

Management – an LMS makes managing the hours of learning assigned to individual staff members far easier to monitor and track and, well, more manageable. A powerful LMS will offer strong automation features to keep track of users and easily follow up on task completion.

System – There is only so much an excel spreadsheet can do. All the functionalities that come along with managing learning for a team from adding users and email templates to reminding and reporting are an important aspect of easing the burden on administrators, making completing learning tasks easier for users. In short, an LMS is a system that assists staff in completing learning activities and administrators in managing their staff’s learning.

Who uses an LMS?

Most organisations who roll out e-learning training use an LMS. This can include large financial institutions, universities or law firms, as well as small practices with under ten employees. While smaller organisations may not necessarily require a fully robust system, one will surely help large and small companies alike stay on top of their employees’ learning.

Why do people use an LMS?

A strong LMS will have a wide range of features available, yet no two companies are the same. This means every organisation will have best uses for their LMS. Here are the main reasons organisations invest in an LMS:

Onboarding new employees

When new employees start their job, it can often be quite overwhelming for employees and managers alike to try and impart a lot of knowledge to them in a short period of time. Being able to easily set and enrol new staff on short activities such as e-learning courses or workshops can aid in getting them up to speed with the inner-workings of the business. Once the staff have been asked to complete their learning, such as reviewing the company mission statement, policies and codes of conduct, an LMS can offer automated reminders, functionality that will further streamline the process.

Compliance training

Keeping on top of employees’ compliance training is made easy with an LMS. Not all staff require the same training. With modern slavery training, for example, procurement staff will require specialised training while lower-risk staff will need a general overview of their responsibilities under the Modern Slavery Act. The automation that an LMS provides ensures the right course gets delivered to the right user.

Refresher training

Similarly to onboarding, many organisations require their staff to refresh their compliance training topics each year. While this may include taking the same training each year, we encourage staff to take short knowledge checks to review their understanding of a particular topic. An LMS can help automate the process of enroling staff in all their refresher training from their first day at work.

Planning offline learning activities

While LMSs are primarily used for e-learning training, they also allow administrators to enrol users in any in-person activity, from workshops and meetings to teamwork-building outings. Similarly to arranging online training, administrators can assign staff members to offline activities, which includes the option of having the activity automatically added to their calendars.

Getting the most out of your LMS

A screenshot of LMS learning cards

LMS “learning cards” provide users with all of the learning details at a glance

LMSs provide a range of features that automate learning management and ensuring the plan you choose covers your organisation’s needs is important.

Here are some features included in the VinciWorks LMS:

  • Customise everything, including company logo and colours
  • Learning plans that can be nested within other learning plans, where courses can be linked directly with deep links
  • “Learning cards”, providing users with all their learning details at a glance
  • Smart groups to automatically enrol people in appropriate courses
  • Customisable emails and certificates
  • Nagware software, allowing administrators to automatically remind users  to complete their learning activity, inform them their deadline has passed, or warn them how important it is to complete their activities

VinciWorks will soon be releasing a new upgrade of their learning management system, LMS 6.0. To request a free demo, simply complete the form below and someone from our team will contact you.