Data regulations are tightening – are you ready?

After four years of negotiations, the EU has approved a new data protection framework which will come into force this summer. The General Data Protection Regulation (GDPR) represents a complete overhaul of the existing data protection rules in the EU, and is the biggest shakeup to hit data protection in 20 years. For any businesses not prepared to meet the new standards when they become law in 2018, the consequences could be significant.

The GDPR will be directly applicable to all member states (the previous directives allowed for national legislation), which means that it brings about a new era of consistency across the EU and renders the continent “fit for the digital age.” The GDPR replaces the previous set of directives around data protection for the EU which were drawn up in 1995, when the internet was in its infancy.

Stewart Room, cyber security and data protection partner at PricewaterhouseCoopers (PwC), commented: “This will impact every entity that holds or uses European personal data both inside and outside of Europe.”

The right to privacy

“The General Data Protection Regulation makes a high, uniform level of data protection throughout the EU a reality,” said Jan Philipp Albrecht (Greens, DE), who steered the legislation through Parliament. He continued: “This is a great success for the European Parliament and a fierce European ‘yes’ to strong consumer rights and competition in the digital age. Citizens will be able to decide for themselves which personal information they want to share.”

A key element of the GDPR is its stated aim to give control over private data back to citizens. According to European Parliament News, the regulations include provisions on:

a right to be forgotten,
“clear and affirmative consent” to the processing of private data by the person concerned,
a right to transfer your data to another service provider,
the right to know when your data has been hacked,
ensuring that privacy policies are explained in clear and understandable language, and
stronger enforcement and fines up to 4% of firms’ total worldwide annual turnover, as a deterrent to breaking the rules.

The need for these new regulations is clear: a recent Eurobarometer survey found that 67% of Europeans worry about not having complete control over data they provide online. Moreover, 70% of consumers reported concerns about how companies use their private data. The GDPR will force companies to be more transparent about how they use data, which will be an essential step in relieving such concerns.

Data protection failures can be costly

What gives these new regulations teeth is the heavy financial penalties they are backed by. Businesses could be fined by €20m or 4% of annual worldwide turnover for groups of companies for misuse of data.

How can VinciWorks help?

Our suite of GDPR and data protection courses are packed with multiple course versions, realistic scenarios, and every customisation option you can think of.

Our courses combine the latest in policy and law with best practice guidelines, providing real-world scenarios, interactive features, and review questions. Users will learn how to comply with data protection laws for their specific role in the organisation, and then have the chance to review and make sure they know how to apply the information.

How are you managing your GDPR compliance requirements?

GDPR added a significant compliance burden on DPOs and data processors. Data breaches must be reported to the authorities within 72 hours, each new data processing activity needs to be documented and Data Protection Impact Assessments (DPIA) must be carried out for processing that is likely to result in a high risk to individuals. Penalties for breaching GDPR can reach into the tens of millions of Euros.

“In a world older and more complete than ours they move finished and complete, gifted with extensions of the senses we have lost or never attained, living by voices we shall never hear.”