Harassment and discrimination whistleblowing portal – Provide seamless, anonymous reporting

In a survey carried out by VinciWorks, a staggering 50% of respondents said they weren’t confident their organisation would deal with a report of sexual harassment very seriously. And worse, 10% of respondents said that they had been shown sexually explicit or inappropriate content at work. The results of this survey and others evidence that in an environment where harassment is tolerated and complaints ignored, abuse will thrive. Sadly, a study by the US Equal Employment Opportunity Commission critically shows that 75% of victims don’t report abuse because they fear retaliation, whilst 75% of victims who did report abuse experienced retaliation.

The Omnitrack whistleblowing portal is VinciWorks’ solution to allowing staff to easily and anonymously raise concerns of any inappropriate behaviour. This includes reporting harassment, discriminatory behaviour, suspiscious financial activity and more. The portal then instantly notifies appropriate managers that a report has been made, enabling them to record the report and immediately take the right course of action, widening a responsive culture and mitigating the risk and damage.

How does the whistleblowing portal work?

Simple to setup and deploy, Omnitrack will allow anyone in your organisation to immediately, easily and securely report inappropriate behaviour such as harassment, bullying and sexual harassment.

Omnitrack contains a three-step process:

Public form

Screenshot of public harassment whistelblowing portal

The whistleblowing portal can be embedded in VinciWorks’ harassment course, MyStory

A web form is made public to all employees and contains the appropriate fields for whistleblowing. If there are any additional fields you would like to add, this can be done directly by the admin. The form can also be embedded in sexual harassment training as well as on the company intranet or website.

Inbox

Example of whistleblowing portal on dashboard

Form submissions are then passed to the inbox where the system administrators can review the forms and pass them onto the right staff member, such as the manager or compliance manager.

Register

Administrator view of harassment whistleblowing portal reports

Administrators can get a full view of reports of harassment and can easily export all reports to a spreadsheet

The administrator, manager or compliance team can then decide what gets added to the register, determine the next course of action and prioritise any risks that they may identify.

What should a whistleblowing portal include?

The portal serves to ensure all staff feel comfortable raising any concerns relating to their workplace. The portal can allow for submissions to either be anonymous or not. While VinciWorks provides a template for the portal, administrators can easily create new fields according to their organisation’s needs. The form is completely customisable. Here is what the VinciWorks template includes:

    • Name of whistleblower

 

    • Name the individual/s involved (alternatively, reporters can choose for this to remain anonymous)

 

  • An account of the inappropriate behaviours witnessed or experienced. This should include: 
      • Time and date

     

    • Any other witnesses who may have seen what happened

What is Omnitrack?

VinciWorks’ Omnitrack is a fully-flexible, fully-customisable data collection tool that can used by businesses to capture, track and manage any type of information, from registers and assessments to self-reporting forms and notifications.  The Omnitrack platform has the versatility and power to log data assets, record complaints and breaches, enable whistleblowing, evidence regulatory compliance and manage other business processes internally, throughout the supply chain or on behalf of independent firms subscribing to outsourced business services.

Omnitrack whistleblowing portalproduct features

    • Build forms

 

    • Collect data

 

    • Manage approvals and flag submissions

 

    • Analyse data

 

    • Report instantly

 

    • Review changes with a full audit trail

 

    • Customisable for anyone

 

    • Track anything

 

  • Secure your data

Get a free demo and quote

You can get a quote and book a demo for VinciWorks’ harassment whistleblowing portal by clicking the button below.

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